Why do you need a Project Charter ?
The organization needs to set out its objectives through identifying its responsibilities and stakeholders’ needs that serve as a guideline to make the management to function.
Project charter serves as a document to embody the whole project. It simply pertains to a sample proposal that is mainly needed building for customer and management relationships. It also serves as a reference of authority for the future of the project.
The Role of Project Charter
It serves as the documentation of the whole project and should be kept for future use. This documentation authorizes the project by using a comparable format. This also represents the goals and the uncertainties that the project faced in form of summaries. Further, it gives resolution to the problems that the company is facing. Lastly, it also identifies the various stakeholders involve in the process.
Benefits of the Project Charter
Project charter serves as a focal point throughout the project. This can be baseline that can be sued in team meetings to assist with scope management. It improves communication among the stakeholders to be able to achieve satisfaction. In some cases sponsorship can also be gained. This project charter allows progressions through initiating organizational process, assets and templates.
Elements in Project Charter
The inputs that a charter needs to develop are: the nature of the project, the duration of the entire process to take place, the stakeholders of the company, the specified goals and objectives, the reasons why the process needs to be carried out, the complete description of the problem, the profits to be expected, the tasks and the responsibilities to be distributed, the resources, the possible conflicts to arise and lastly, the communication plan to be implemented.
Business Case
Business case is the justification of the proposed project based on the expected commercial benefit. It captures the reasoning for initiating a project or task and usually presented in a well-structured written document. It also intended to convince a decision maker to take charge and initiate actions. A business case must have the substantial causes for letting the project begin. It must also articulate the path to gain attractive benefits. Then, it must also include the examination of the risks that could occur, especially when the tasks are not done. Lastly, the conclusion must be a compelling argument for implementation.
Project Scope
The scope should lean forward to immediate, measurable and substantial benefits. The activities should seem to have positive effects. The needs of the process should be considered, to make the operation more fruitful. Next, each team should have its own focus on the tasks to be given. More so, an accurate time frame must be included. The constraints and blockages must also be foreseen as much as possible, to create alternatives. Lastly, the impacts of the whole process must be listed down as well.
The Need for Good Communication Plan
Communication plan will help attain the desired goals of the company. This plan must include the persons who would take the responsibilities. It must also include the motivating factors to finish the entire process. The location must also be taken into consideration, whether it is going to be conducive or not. Then, a detailed time frame to complete the whole project is expected to be presented. The strategies employed must then be included to effectively communicate what had taken place. And lastly, it must include the audience who will receive the information.
Conclusion
The project charter describes the project and how you will approach it. It is the definition of the needs to be addressed and decide on how the project is going to succeed. This must be based upon an idea, a vion or a business opportunity that is associated with the organization objectives.
